Fabulous, tasty, handmade food is integral to the Peterborough Folk Festival, which is as much about food as it is about community, music, and arts.  If you’re interested in becoming a food vendor at this year’s festival, please read on.

Register as a Vendor

All festival food vendors must comply with the standards set by the Peterborough County-City Health Unit, and must fill out and return (to the Health Unit) the form on page 8 of thisPCCHU PDF.

2012 Registration and Information Opening Soon!

The Festival will provide

•   a designated space in the food vendors area in Rotary Park on Saturday, August 25^th, 2012: to sell food from 11:00am until 7:00pm. A very limited number of Evening/Night vendors may sell food from 7:00pm until 11:00pm
• containers for waste and recyclables
• listing on the website
• inclusion in our printed program (for registrations received before July 1, 2012)
  
• a link from our website (www.ptbofolkfest.ca) to yours
• please note that electrical outlets are NOT available; vendors must provide their own evening lighting.
• a vehicle pass. Vehicles may not enter the site before 8:00am and must leave by 10:45am, and will be allowed back on the site briefly at 7:00pm. Night vendors’ vehicles will be allowed back on the site at 11:15pm. A pass will be emailed to you after the contract and fee have been received.

 The Vendor will provide

•   a brief description of their wares
• a sun/rain awning
• signage for the booth
• tables and chairs for the booth
• personnel to staff the booth at all times
• any other resources required for food service
• safe, hygienic food handling, preparation and storage to comply with Peterborough Health Unit Standards
• a vendor’s permit
• insurance
• lamps for night vending. Solar-powered or battery powered lamps are strongly recommended as the PFF cannot guarantee access to electrical outlets.
• GST and PST collection
• A thorough cleanup of their site at the end of service. Please remove all belongings and garbage. Leaving behind a messy site will be cause to be excluded from future festival events.

Conditions

•   The PFF is not responsible for lost, stolen or damaged items.
• There will be no refunds. This is a rain or shine event.
• Site pass must be displayed in vehicles to ensure they are not towed.
• Generators are no longer prohibited, but music-drowning noise is.

Zero Waste Initiatives

Like many other festivals, the PFF has implemented a zero-waste policy. 2007 saw the introduction of several programs designed to lessen the environmental impacts of our “one last sweet summer weekend.” Now, we’re doing whatever we can to make it even sweeter.

Our green initiatives take enormous amounts of volunteer power. Our “green team” takes care of everything from sorting garbage and recyclables to toting wagonloads of dishes to the nearest industrial dishwasher for sterilization between uses. We’re formalizing our request for our food vendors to help us tread more lightly.

•  The PFF will once again provide unlimited purified/spring water to guests, for a $2.00 donation. As of the 2008 festival,commercially-bottled water in individually-sized bottles is not to be sold at the Peterborough Folk Festival. We strongly encourage (and really hope for) the vending of other delicious beverages.
• Though polystyrene (“Styrofoam”) is recyclable in the City of Peterborough, we found a good deal of it in the garbage bins last summer. Plates and cups provided by food vendors must now be biodegradable or reusable.

Please email ptbofolkfest@gmail.com with questions about our zero-waste policy.

The vendor shall meet all conditions stipulated in this document. Failure to comply may result in immediate dismissal and rejection from vending at the Peterborough Folk Festival in subsequent years. The Peterborough Folk Festival Inc. reserves the right to add conditions necessary to the safe operation and preservation of the natural environment of the site. The vendor releases the Peterborough Folk Festival Inc. from any and all liability related to participation in this event. Any change to this contract shall be in writing and initialed by vendor and an authorized representative of the Peterborough Folk Festival Inc.

The Festival will be held on Saturday, August 25^th, 2012.

Vendor’s Checklist

•  Day – 2012 prices TBA
  
• Evening – 2012 prices TBA
  
• Day & Evening – 2012 prices TBA
  
• Read and understood each page of the contract
• Have business/vendors license
• OK without generators/water
• Generator, if power is required
• Can conform with Peterborough Health Unit standards
• Checked with insurance carrier
• Services, website URL and/or email address, festival menu and prices included on separate sheet
• Can provide table, awning etc. as mentioned under “Vendor Will Provide”